SAP FICO Interview Questions with Answers

1. What is meant by payscale structure? How did you configure payscale structure?

Ans: Pay Scale Structure means creation of Payroll area , Pay scale type,area, group and levels with EmpSub group grouping for PCR & CAP's.

2. How do you import payscale data from non SAP to SAP?

Ans: Yes you have to say from which transaction code you are transfeing data from Non SAP in to sap.

3. How to assign a person two different pers no.s and allocate him two different comp. codes and generate a single invoice? Suppose for a person I have to pers no.s A and B. I want to send him to one company in the morning and the other in the noon. How should I do this?

Ans: No, even with Concurrent employment also it is not possible to assign two personnel numbers for one person. You can assign him to work with two Personnel ID Numbers with the same number and make invoice.

4.What is meant by a schema? 

Ans: No, you have to say him that schema is a set of instructions ( Programs ) modified as per requirements and its process is to collect the data as from all the defined instructions with sub schemas and PCR's. As I was not authorized to work on them I know just the process of schemas only.

SAP FICO Interview Questions

Q.1 Give some examples of GL accounts that should be posted automatically through the system and how is this defined in the system.

Stock and Consumption accounts are instances of GL accounts that should be automatically posted . In the GL account master record, a check box exists wherein the automatic posting option is selected called “ Post Automatically Only”

Q.2 What is a Account group and where is it used?

An Account group controls the data that needs to be entered at the time of creation of a master record. Account groups exist for the definition of a GL account, Vendor and Customer master. It basically controls the fields which pop up during master data creation in SAP.

Q.3 What is a field status group?

Field status groups control the fields which come up when the user does the transactions. There are three options for field selection. They are:

Display only

Suppressed

Mandatory

So basically you can have any field either for display only or you can totally suppress it or make it mandatory.

The field status group is stored in the FI GL Master  Record.

Q.4 What is the purpose of a “Document type” in SAP?

A Document type is specified at the Header level during transaction entry and serves the following purposes:

 It defines the Number range for documents

 It controls the type of accounts that can be posted to eg Assets, Vendor, Customer, Normal GL account

 Document type to be used for reversal of entries

Whether it can be used only for Batch input sessions

 Document Type is created for differentiating business transactions. Eg Vendor Invoice, Credit Memo, Accrual Entries,Customer Invoice. It is a two digit character.

SAP FICO Interview Questions

Q.1 What is a Company Code and what are the basic organizational assignments to a company code?

 Company Code is a legal entity for which financial statements like Profit and Loss and Balance Sheets are generated. Plants are assigned to the company code, Purchasing organization is assigned to the company code, and Sales organization is assigned to the company code.

Q.2 What is the relation between a Controlling Area and a Company code?

 A Controlling area can have the following 2 types of relationship with a Company code

 Single Company code relation

 Cross Company code relation

 This means that one single controlling area can be assigned to several different company codes. Controlling can have a one is to one relationship or a one is to many relationship with different company codes.

 Controlling Area is the umbrella under which all controlling activities of Cost Center Accounting, Product Costing, Profit Center and Profitability Analysis are stored.

 In a similar way Company Codes is the umbrella for Finance activities.

Q.3 How many Chart of Accounts can a Company code have?

A single Company code can have only one Chart of Account assigned to it. The Chart of Accounts is nothing but the list of General Ledger Accounts.

Q.4 What are the options in SAP when it comes to Fiscal years?

Fiscal year is nothing but the way financial data is stored in the system. SAP provides you with the combination of 12 normal periods and also

four special periods. These periods are stored in what is called the fiscal year variant.

 There are two types of Fiscal Year Variant

 Calendar Year –  e.g. Jan-Dec

 Year Dependent Fiscal Year .