SAP Interview Q & A

1.    What is ERP? –

ERP is a package with the techniques and concepts for the integrated management of business as a whole, for effective use of management resources, to improve the efficiency of an enterprise. Initially, ERP was targeted for manufacturing industry mainly for planning and managing core business like production and financial market. As the growth and merits of ERP package ERP software is designed for basic process of a company from manufacturing to small shops with a target of integrating information across the company.

2.    Different types of ERP?

SAP, BAAN, JD Edwards, Oracle Financials, Siebel, PeopleSoft. Among all the ERP most of the companies implemented or trying to implement SAP because of number of advantages over other ERP packages.

3.    What is SAP?

 SAP is the name of the company founded in 1972 under the German name (Systems, Applications, and Products in Data Processing) is the leading ERP (Enterprise Resource Planning) software package.

4.    Explain the concept of “Business Content” in SAP Business Information Warehouse?

 Business Content is a pre-configured set of role and task-relevant

information models based on consistent Metadata in the SAP Business Information Warehouse. Business Content provides selected roles within a company with the information they need to carry out their tasks. These information models essentially contain roles, workbooks, queries, InfoSources, InfoCubes, key figures, characteristics, update rules and extractors for SAP R/3, mySAP.com Business Applications and other selected applications.

5.    Why do you usually choose to implement SAP?

There are number of technical reasons numbers of companies are planning to implement SAP. It’s highly configurable, highly secure data handling, min data redundancy, max data consistency, you can capitalize on economics of sales like purchasing, tight integration-cross function.

SAP Interview Questions and Answers

1. What is the purpose of text determination, account determination, partner determination, output determination, and storage location determination?

Answer1:

Text determination: For transferring information from material or customer to order / delivery or invoice (and anything in between)

Account determination: For transferring financial and costing information to proper financial docs

Partner determination: For determine who is legally responsible for A/c, who the goods are going to and whatever else you waana drive through this functionality.

Output determination: What kind output does a sales/delivery/billing document create and who gets it, where?

For example A partner might get an EDI notification for a sales order just confirmed, whereas a financial/leasing company gets the invoice!

Answer 2:

(a) Text Determination: Any Texts in Material Master/Material Determination/Order/Delivery , etc is meant to convey messages to the subsequent documents for compliance. e.g. “Give Top Priority” message mentioned in Order is meant for Production Dept.

(b) Account Determination: is integration between Finance and SD. The A/P along with Account Keys need to be allocated accordingly with combination of Account Determination Group for Customer and Material if required.

(c) Partner Determination: To identify which type of Partner it is so that if required for same Customer different Partner Functions may be required (Ex. Only One Sold To Party per Customer. More than One Ship to Party / Bill to Party / Payer possible. Accordingly different Masters will have to be created. Useful for Despatch of Material in case of Ship to Party, sending Bill in case of Bill to Party and payment follow-up / Dunning in case of Payer.

(d) Output Determination: What type of Output (Fax/Mail, etc) is required, where and in what Format (ABAP Customization may be required in some cases especially Invoices).

(e) Storage Location Determination: depends on Plant, Shipping Point and Storage Conditions

2. What are the five imp fields to be maintained in account determination?

Account Determination: Sales View, Sales Organisation, Distribution Chanel, Chart of Accounts, Account Assignment Group for Customer and Material and Account Keys.

3. What is meant by transfer of data from legacy code to sap Legacy Code?

Answer1:

It should be legacy data to SAP. What it means is you want to transfer all customer and materials and all other information from Older (legacy system) to new SAP system. You can do it using many tools, most noticeably MDMs.

Answer2:

Before installation of SAP, Data maintained by Company is called Legacy Data. At the time of installation, it is required to transfer Data from Legacy to SAP like Masters (Material/Customer, etc). It can be done in various ways like BDC, LSMW, etc.

4. What do you do really in pricing determination and what are the main differences between pricing procedures?

Answer1:

Pricing is determined by combination of Sales Organisation, Distribution Channel, Division, Customer Pricing Procedure and Document Pricing Procedure.