Q.1 Give some examples of GL accounts that should be posted
automatically through the system and how is this defined in the system.
Stock and Consumption accounts are instances of GL accounts that
should be automatically posted . In the GL account master record, a check box
exists wherein the automatic posting option is selected called “ Post
Automatically Only”
Q.2 What is a Account group and where is it used?
An Account group controls the data that needs to be entered at the
time of creation of a master record. Account groups exist for the definition of
a GL account, Vendor and Customer master. It basically controls the fields
which pop up during master data creation in SAP.
Q.3 What is
a field status group?
Field status
groups control the fields which come up when the user does the transactions.
There are three options for field selection. They are:
Display only
Suppressed
Mandatory
So basically you can have any field either for display only or you
can totally suppress it or make it mandatory.
The field status group is stored in the FI GL Master Record.
Q.4 What is the purpose of a “Document type” in SAP?
A Document type is specified at the Header level during
transaction entry and serves the following purposes:
It controls the type of accounts that can be posted to eg Assets,
Vendor, Customer, Normal GL account
Document type to be used for reversal of entries
Whether it can be used only for Batch input sessions
Document Type is created for differentiating business
transactions. Eg Vendor Invoice, Credit Memo, Accrual Entries,Customer Invoice.
It is a two digit character.
